Thinking about getting your security guard certification? Whether you're planning to work unarmed posts or aiming for more advanced roles later on, certification is usually the first step. It helps show employers you’ve got the basic training, legal know-how, and readiness to do the job safely and professionally.

In this guide, we’ll walk through what certification really means, what kind of training it includes, and how the process can vary depending on where you live.

In this article, we’ll cover: 

• What a security guard certification is and why it matters
• What training is typically required
• Whether you can get certified online
• What varies by state and how to check
• Armed and unarmed certification

Let’s start by discussing what a security guard certification is.

What is a security guard certification?

A security guard certification is proof that you've completed basic training and are qualified to work in entry-level security roles. It shows employers and licensing agencies that you understand the job’s responsibilities, legal limits, and how to respond to common situations on the job.

It usually includes classroom training, a written exam, and sometimes a background check or fingerprinting, depending on where you live or the type of work you're applying for.

Security guard certification usually applies to people looking for entry-level jobs in the industry. It’s often required before you can start working at an unarmed post or apply for a security license later on.

Most states follow a similar pattern when it comes to getting certified. It usually starts with basic training, followed by an application and a background check. It might also include fingerprinting or identity verification, especially if you're applying for jobs in higher-security environments like banks, government buildings, or hospitals.

Certification vs. license: what’s the difference?

A lot of people use “certification” and “license” like they mean the same thing, but there’s actually a small difference. It depends on your state.

It usually breaks down like this: 

• A certification means you’ve done the required training and you're eligible to work
• A license is the official approval from the state that legally lets you take the job. 

Some states roll them both into one, while others treat them as separate steps. For example, in California, getting a guard card (a security license) means you’ve completed your certification training and passed the state’s licensing process — but in other places, those might be handled separately.

What does security guard certification training include?

Security guard certification training covers the basics you’ll need to handle most entry-level jobs. It usually starts with classroom-style security guard classes that go over real-world scenarios, legal rules, and how to stay safe on the job.

It often includes topics like:

• Legal powers and limitations: What you can and can’t do as a guard
  
• Report writing: How to document incidents clearly and accurately
  
• Conflict de-escalation: How to calm tense situations without force
  
• Emergency response: What to do in fires, medical events, or break-ins
  
• Patrol procedures: How to check a site, follow post orders, and log activity
  
• Ethics and professionalism: How to represent your company the right way

Depending on where you live, the full training might take anywhere from 8 to 40+ hours. Some states split the training into multiple sessions or offer extra hours for armed roles.

Can you get certified online?

​​Yes, in some cases, you can complete your security guard certification online — especially if you're going for an unarmed role or just starting out. 

It depends on where you live, though. Many programs offer a hybrid setup, where you do the classroom part online but still have to show up in person for fingerprinting, background checks, or hands-on training.

It’s a good option if you’re juggling other jobs or want to get a guard card online on your own schedule. Just make sure the course is approved by your state before you sign up.

How long does certification take?

It depends on where you live and what kind of job you're aiming for. Basic security guard certification usually takes anywhere from a few days to a few weeks.

It mostly comes down to three things:

• Training hours: Some states only require 8 hours, while others might need 24, 40, or more.
  
  
• Background check and fingerprinting: These can take a few days or up to a couple of weeks, depending on processing times.
  
  
• State approval: Once you’ve finished training and submitted your paperwork, it’s up to the state to review and issue your certification or license.

Some places process applications fast, especially if you apply online. Others take longer, so it’s a good idea to start early if you’re trying to get hired soon.

How to check your state’s requirements

Each state has its own rules for security guard certification, so it’s important to check what’s required before you sign up for any classes or apply for jobs.

It’s usually as simple as going to your state’s licensing board or department of public safety website. Just search for “[your state] security guard license” or “[your state] guard card,” and you’ll find your license requirements in your state.

Here are a few examples to get you started:

• California: Guard Card issued by BSIS after 8 hours of training and fingerprinting
  
• Texas: Level II Non-Commissioned Officer license through the Department of Public Safety
  
• Florida: Class D license from FDACS after 40 hours of training from a state-approved provider

If you're not sure where to look, try asking a local security training school — they usually know the process inside and out.

What’s the difference between armed and unarmed certification?

Unarmed certification is the most common starting point. It covers the basics: how to handle patrols, write reports, respond to emergencies, and understand the limits of your authority. It’s enough to work most jobs like retail security, construction sites, or office buildings.

It takes more to become an armed guard. You’ll usually need extra hours of training focused on firearm safety, state gun laws, and when (or if) you’re legally allowed to use force.

Most states require a separate firearms permit, live range training, and a shooting test before you can carry a weapon on the job. And even after you're certified, you might have to requalify each year to keep that armed status.

Frequently asked questions

Is certification the same as a license?

Not exactly. Certification usually means you’ve completed the required training and passed any exams tied to that course. A license is what gives you legal permission to work in the field. Some states combine the two into a single process, like California’s guard card, while others separate them, so you might finish training but still need to apply for your license afterward.

How can security companies track guard certifications automatically?

Security companies can use platforms like Belfry to manage certifications across the whole team. Instead of tracking everything manually, you can upload license records, set expiration reminders, and store training documents in one place. The system will alert you before any guard’s paperwork lapses, so you're not caught off guard during audits or client reviews. 

What kind of training is included in the certification process?

Security guard certification training covers the fundamentals of the job. That includes patrol procedures, how to handle emergencies, conflict de-escalation, writing clear incident reports, and understanding your legal limits. Ethics and professionalism are often part of the course too, since you're working in positions of trust. Armed certification will usually add firearm safety, range training, and state-specific gun laws.

Do I need to be certified before applying for a job?

In many states, yes. Employers won’t consider you without proof of certification or at least proof that you're in training. Some companies might help you get certified after you're hired, but you'll often need to complete your training and background check before you can legally work in a position. 

What’s the best way to check my state’s requirements?

The easiest way is to search “[your state] security guard license” or “[your state] guard card” online. You can also call or visit a state-approved training provider since they usually know the exact steps you need to take. Most states handle licensing through a public safety or consumer affairs department, and their websites list everything from training hours to application forms.

Do I need to renew my certification?

Yes, certification isn’t a one-and-done deal. Most states require you to renew every one to three years. That might include a short refresher course, an updated background check, or extra training hours, depending on your role. If you have an armed license, you’ll likely need to requalify with a firearm every year or two. It's important to stay on top of renewal dates to avoid fines or gaps in employment.

How Belfry can help security companies stay compliant

Security guard certification is just one part of running a reliable guard company, but it’s one of the most important. Without up-to-date training records and active licenses, you risk fines, failed audits, or even losing contracts. That’s why staying on top of certifications is all about protecting your business.

But when you're juggling schedules, shift changes, and payroll, it’s easy for things like expiration dates to slip through the cracks. Most companies that learn how to start a security company focus on hiring and sales, not the day-to-day compliance work that keeps everything running smoothly.

That’s where the right tools like Belfry make all the difference.

Belfry is an all-in-one security guard software that puts everything in one place, making it easier to manage your team.

Here’s how:

• Track certifications: Prevent license compliance lapses by inputting your officers’ licenses and certifications. Belfry tracks renewal dates automatically and sends notifications when they’re coming up.
  ‍
• Easy scheduling: Avoid scheduling conflicts and unmanned shifts with Belfry’s automated system, which assigns shifts based on site needs, officer certifications, and training.
  ‍
• Digital incident reporting: Goodbye pen and paper — guards can more easily keep you up-to-date by sending digital incident reports through the Belfry mobile app. They can even attach any evidence if needed.
  ‍
• Custom reporting: Need to create reports? Belfry allows you to design tailored reports, including incident documentation, patrol activities, and compliance status.
  ‍
• Simplified payroll: Belfry automates time and attendance tracking to make payroll easier, since guard salaries are easily managed. It also tracks overtime, labor expenses, and timesheets to make financial reporting a breeze.

See how Belfry can make it easier to stay compliant. Schedule a Free Demo Today.