If you’re planning to work in private security, understanding what a guard card is can save you a lot of confusion early on. This license is required in many states before you can legally take a security job, whether it’s part-time, full-time, unarmed, or armed.

In this guide, we’ll break down how to get one, what it typically costs, and how the process changes depending on where you live.

In this article, we’ll cover: 

• What a guard card is and how it’s different from other state licenses
• What it looks like
• How much does it cost?
• How long does it take to get one?
• Training requirements

Let’s jump right into what a guard card is.

‍

What is a guard card, exactly?

A guard card is a type of license that lets you work as a private security guard in certain U.S. states. It’s most commonly used in California, where the term is part of everyday industry lingo. But the concept is similar across the country — before you can legally work as a security officer, you need proof that you've completed the required training and passed a background check, though requirements vary.

In California specifically, the guard card is issued by the Bureau of Security and Investigative Services (BSIS). It applies to both part-time and full-time officers, and you need it before stepping onto any post. If you’re going after armed guard work, the guard card is still your first step; the firearms permits come afterward.

‍

Guard card vs. other state licenses: what’s the difference?

The differences among security licenses include terminology, application processes, and the issuing authority, which varies by state. In California, “guard card” is the official term. 

In other states, you’ll hear different names like registration card, work card, or security officer license, but they all serve the same purpose: proving you're legally allowed to work in private security.

Here’s how they typically differ:

• Terminology: California calls it a guard card, while other states use terms like Class D license (Florida), PERC card (Illinois), or security officer registration (Georgia).
  
  
• Application process: Some states allow you to apply online directly through a state agency. Others require going through a licensed training provider first. California uses the BSIS portal, while states like Texas and Florida have their own security boards or departments.
  
  
• Issuing agency: California’s guard card is issued by BSIS. In other states, it might be handled by the state’s Department of Public Safety, licensing division, or consumer affairs department.
  
  
• Security officer training: Most states require at least a basic training course before applying, but the number of hours and course content can vary. California, for example, starts with 8 hours of training and adds more after you’re hired. Other states may require more up-front or include in-person instruction.

‍

Guard card equivalents by state

Even though California uses the term “guard card,” other states have their own names and processes for licensing security guards. For example, the Las Vegas guard card is usually called a “Work Card.” Here's a quick look at how different states handle it:

‍

What does a guard card look like?

A guard card is usually a wallet-sized photo ID that includes your full name, license number, expiration date, and the name of the issuing agency. In California, it typically arrives as a physical card by mail, though some providers also offer digital copies for convenience.

It’s not designed to be flashy, it’s just official proof that you’ve met the state’s licensing requirements. Some cards may also include a scannable barcode or magnetic strip, depending on the state.

‍

How much does a guard card cost?

The total cost of getting a guard card depends on your state and the provider you choose, but you’ll usually be paying for three main things: training, fingerprinting, and the application itself. These fees are often charged separately, even if you’re going through one training provider.

Here’s a general idea of what you might expect:

• Training: $40 to $100 for the basic course, depending on the number of hours and whether it’s online or in person.
  
  
• Fingerprinting: $20 to $80, depending on your state and provider (Live Scan is common in states like California).
  
  
• Application fees: Usually $50 to $60, paid directly to the state agency.

It’s worth noting that some providers bundle everything into one package, which can save a little money, but it’s still worth comparing prices. California tends to sit somewhere in the middle range, while states with more local-level licensing (like Nevada) may have additional fees depending on the county.

‍

How long does it take to get a guard card?

If everything goes smoothly, you could have your guard card in hand within a few weeks — but it really depends on the state and how quickly you move through each step. Here’s what usually affects the timeline:

• Training: Most entry-level training can be done in a single day, especially if it’s online. However, armed guard training requirements are different and may require more, so it’s important to keep that in mind.
  
  
• Fingerprinting and background check: This part can take anywhere from a few days to a couple of weeks, depending on processing times and whether there are any issues.
  
  
• Application processing: Some states offer online portals with quicker turnaround times, while others take longer to review and approve applications. In California, for example, BSIS typically processes applications in 2 to 4 weeks.

Delays usually happen when there’s a backlog at the state agency or if there’s a hiccup with your fingerprints, like if they weren’t scanned properly or didn’t go through the system the first time. If you’re in a hurry to start working, it’s a good idea to choose a training provider that walks you through the whole process and submits things promptly.

‍

Guard card training requirements

Every state has its own training rules for security guards, but most require you to complete some type of entry-level course before you can apply for a license. In California, the minimum is an 8-hour course that covers topics like the role of a security guard, powers of arrest, and reporting responsibilities. After you're hired, you're also required to complete additional hours on the job.

That said, not all states handle things the same way. Some have statewide licensing and training requirements, while others leave it up to employers or local jurisdictions. States like Massachusetts and Idaho don’t issue state-level licenses for unarmed guards, which means training requirements can vary depending on the employer or city.

Here’s how training requirements can differ:

• Some states require in-person training: Places like New York may need you to complete classroom hours through an approved provider.
  
  
• Others allow online courses: Many states accept online training for the initial certification, which makes it easier to complete quickly.
  
  
• Armed guards need extra training: If you plan to carry a firearm, you’ll need a separate certification that includes range time and weapons safety, often totaling 16 to 40 hours. Usually, armed guards can complete part of their training online, then the rest is to be completed in person.

Not sure what your state requires? Most state licensing boards post clear training guidelines on their websites. It’s best to check with your state’s licensing board or with a trusted training provider to make sure you have the correct information.

‍

Basic requirements you must meet

While the details can vary by state, most places have a few baseline requirements you’ll need to meet before you can work legally as a security guard. Here’s what you’ll usually need to have lined up:

• Be at least 18 years old: Some states bump this up to 21, especially for armed positions.
  
  
• Have a clean background (or explain any past convictions): Misdemeanors aren’t always disqualifying, but felonies or violent offenses could limit your options.
  
  
• Complete the required training: This usually includes an entry-level security course and, if you're going for an armed role, firearms training.
  
  
• Submit fingerprints for a background check: Live Scan or other fingerprinting systems are used in most states to confirm your criminal history.
  
  
• Apply for a state license or registration: This step depends on your state. Some have formal licensing agencies, while others rely on employers to verify your credentials.
  
  
• Have the legal right to work in the U.S.: You’ll need to show valid work authorization or citizenship documents.

Some states may also ask for a recent photo, proof of residency, or employer sponsorship, depending on the licensing process.

Tip: Before applying, it’s a good idea to read through a typical security guard job description so you know what to expect — things like patrolling, observing, reporting, and sometimes working with law enforcement.

‍

How to renew or replace a guard card

Guard cards don’t last forever. In most states, they need to be renewed every two years to stay valid. Luckily, the process is usually simple, as long as you keep up with any required continuing education and submit your renewal on time.

Here’s what you need to know:

• Renewal timeline: Most states open the renewal window 60 to 90 days before your expiration date. In California, you’ll need to complete your continuing education hours and submit the renewal application to BSIS.
  
  
• Lost or damaged card: If your card gets lost, you can usually request a replacement online or by mail. Fees vary by state, but they’re usually under $30.
  
  
• Updating your information: If you change your name, address, or employer, some states require you to notify the licensing agency. In California, you’re expected to update your info within 30 days to stay compliant.

Tip: Keep a digital copy or photo of your card just in case you need proof of your license while waiting for a replacement.

‍

Frequently asked questions

What is a guard license? Is it the same as a security license?

Pretty much, yes. The term guard card is used mostly in California, but it’s essentially the same thing as a security license in other states. It’s the document that proves you’ve completed the required training and background checks to work legally as a security guard.

How much does it cost to get a guard card?

It depends on where you’re applying. For example, a guard card license in California might cost between $50 and $150, depending on your provider, training package, and fingerprinting fees. Other states may charge more or less, but expect a mix of training and application costs either way.

Can I work as a guard without a guard card?

In most states, no. You need a security guard card before you’re legally allowed to work. Some employers might let you begin training while your paperwork is processing, but you usually can’t take a post until everything is approved. You or your employer may run into legal issues otherwise.

How long does it take to get a guard card?

If all your paperwork is in order, you can sometimes get a California guard card (or any other guard card) in just a few weeks. But delays can happen, especially with fingerprinting or background check issues. On average, plan for 2 to 4 weeks from start to finish.

Do I need to renew my guard card?

Not exactly. You don’t need to recertify from scratch, but most states do require ongoing training to keep your license active. You can pretty much consider a security guard certification as your original training, and renewal courses as the follow-up to stay compliant.

What happens if my guard card expires?

If your card expires, you usually won’t be allowed to work in any security operations until it’s renewed. Some states offer a short grace period, but most require you to submit a renewal application and complete any missed continuing education before going back on duty.

Can I get a guard card with a criminal record?

Non-violent misdemeanors might not stop you from getting licensed, especially if you’ve completed probation or had the record expunged. More serious or recent convictions could delay or prevent approval, depending on your state’s rules. It’s best to check with your state to find out.

Do I need a guard card to work private events or part-time gigs?

Yes. If your state requires licensing, it doesn’t matter if you’re working full-time, part-time, or just covering events on weekends. You’ll still need a valid guard card or whatever license your state recognizes before you can legally take any security job.

Can I use my guard license in a different state?

Usually not. Most states don’t offer reciprocity, which means you’ll need to meet that new state’s licensing and training requirements if you move or want to work across state lines. There are a few exceptions for federal jobs or certain border regions, but generally, expect to reapply. Don’t forget to check the requirements in each state you intend to apply to, since they may differ.

‍

How Belfry can help you track licenses and certifications effortlessly

By now, you know what a guard card is, why it matters, and how complex it can get once you're managing security teams across different states. Between licensing deadlines, ongoing training requirements, and tracking who's qualified to work where, it’s a lot to stay on top of.

That’s where Belfry can help.

Belfry is an all-in-one security guard software that puts everything in one place, making it easier to manage your team, no matter the size or location. Whether you're handling officers in California or across multiple states, Belfry helps you stay compliant and organized without needing to juggle spreadsheets or chase down paperwork.

Here’s how:

• Track certifications: Prevent license compliance lapses by inputting your officers’ licenses and certifications. Belfry tracks renewal dates automatically and sends notifications when they’re coming up.
  ‍
• Easy scheduling: Minimize scheduling conflicts and avoid unmanned shifts thanks to Belfry’s automated scheduling features that assign shifts based on site requirements, officer certifications, and training.
  ‍
• Increased officer accountability: Belfry has GPS tracking and NFC-based guided tours to help you make sure your guards are adhering to their post orders. Geofencing alerts help alert you if a guard leaves their designated area.
  ‍
• Digital incident reporting: Goodbye pen and paper — guards can more easily keep you up-to-date by sending digital incident reports through the Belfry mobile app. They can even attach any evidence if needed.
  ‍
• Custom reporting: Need to create reports? Belfry allows you to design tailored reports, including incident documentation, patrol activities, and compliance status.
  ‍
• Simplified payroll: Belfry automates time and attendance tracking to make payroll easier. It also tracks overtime, labor expenses, and timesheets to make financial reporting a breeze.

Ready to see how Belfry can make licensing compliance easier? Schedule a Free Belfry Demo today.