A security guard tracking system helps you keep an eye on your team, track job completion, and cut down on paperwork. Belfry, TrackTik, and QR-Patrol all offer ways to track movements, log incidents, and improve communication.

In this article, we’ll cover: 

• What a security guard tracking system is and how it works
• Key features and benefits

Let’s start by discussing what a security guard tracking system is.

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What is a security guard tracking system?

A security guard tracking system is software that helps security companies monitor their guards in real time. It logs guard movements, patrol routes and security rounds, and incident reports, all in one place.

Without a tracking system, it’s hard to know if guards are where they should be or if jobs are being handled properly. Businesses use this software to prevent missed patrols, improve communication, and make reporting easier. 

It also helps with proof of service, so clients can watch as well, and they know they’re getting what they paid for. Overall, companies can rely on this software to help streamline their security operations.

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How does a security guard patrol tracking system work?

This software uses different technologies to monitor guard movements, log job completion, and improve communication. Here’s how it works:

• GPS-based tracking: Guards carry a device, usually a smartphone or a dedicated tracker, that updates their location in real time. Supervisors can see guard movements on a map, making sure patrols are completed, and no areas are left unchecked.
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• QR code and NFC checkpoints: Some systems use QR codes or NFC tags placed around a property. Guards scan these checkpoints with their phones or proprietary devices to confirm they were at the right place at the right time, providing you with a digital record of completed patrols.
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• Geofencing and alerts: Geofencing creates virtual boundaries around a site. If a guard enters or leaves a designated area, the system sends you an alert. This helps prevent unauthorized breaks, missed patrols, or guards leaving their posts too early.
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• Timekeeping and logs: The system records shift start and end times, along with detailed logs of patrols and incidents. This helps with payroll, proof of service for clients, and identifying any gaps in your security coverage.

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Benefits of a security guard tracking system

There are quite a few reasons why it’s a good idea for security companies to invest in a security guard tracking system.

First of all, it improves accountability by giving supervisors real-time visibility into guard movements. With GPS tracking and digital logs, companies can confirm patrols, reduce missed shifts, and provide proof of service to clients, which is important if you want to be able to remain transparent and build trust for long-term client relationships.

It also streamlines operations by automating reports, scheduling, and payroll tracking. This reduces paperwork and your admin workload, lowers labor costs, and minimizes payroll errors. It’s worth mentioning that some security guard software can also integrate with other security tools like access control systems and surveillance systems, making it easier to control everything in one place.

Real-time communication keeps teams connected, allowing guards to report incidents, request backup, and receive instructions instantly.

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Key features of security guard software

Most software has some features in common. These features can include:

• Live GPS tracking: With this feature, supervisors can see guard locations in real time, making sure patrols are completed. It also helps with quick response during incidents, since dispatchers and supervisors can more easily see who is closest to respond.
  
  
• Automated reporting: Software like Belfry have accompanying mobile apps that allow guards to log patrols, incidents, and shift details automatically, reducing paperwork. Plus, the reports are stored digitally for easy access and client sharing.
  
  
• Mobile accessibility: Most security guard software works on smartphones, allowing guards to clock in, scan checkpoints, and submit reports from anywhere. Supervisors can also check patrols and alerts on the go and communicate with their team right from their phones.
  
  
• Integration with payroll and scheduling: Some systems connect with payroll and scheduling software, making it easier to track work hours and pay guards accurately. This reduces manual work and payroll errors that you might otherwise get by doing things the old-fashioned way.

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Discover how Belfry helps you track your guards with confidence

If you’ve made it this far, you know how important it is to keep security teams organized and accountable with a security guard tracking system. Now, it’s time to take your business to the next level with Belfry.

Belfry is an all-in-one security management platform that offers an all-encompassing suite of features to simplify your security operations. 

Here's how Belfry helps you master your pricing strategy:

• Increased officer accountability: Belfry has GPS tracking and NFC-based guided tours to help you make sure your guards are adhering to their post orders. Geofencing alerts help alert you if a guard leaves their designated area.
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• Digital incident reporting: Goodbye pen and paper — guards can more easily keep you up-to-date by sending digital incident reports through the Belfry mobile app. They can even attach any evidence if needed.
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• Easy scheduling: Minimize scheduling conflicts and avoid unmanned shifts thanks to Belfry’s automated scheduling features that assign shifts based on site requirements, officer certifications, and training.
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• Custom reporting: Need to create reports? Belfry allows you to design tailored reports, including incident documentation, patrol activities, and compliance status.
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• Simplified payroll: Belfry automates time and attendance tracking to make payroll easier. It also tracks overtime, labor expenses, and timesheets to make financial reporting a breeze.

Ready to see how Belfry can make it easier to track your guards and manage your operations? Schedule a free Belfry demo.